Booth Application Form - GCCP Community Fair 2024

• All groups or individuals (Participants) who wish to take part in this event will need to fill out and submit a GCCP Community Fair Application Form and agree to the Terms and Conditions of the event. Applications without the official form will not be honored.

• Applicants who obtain endorsement through a GCCP Ministry (LifeGroup, Student Ministries, Children, Kairos, etc.) are given priority due to an added layer of verification and accountability.

• Application is on a first come, first served basis. However, please note that application does not guarantee approval. GCCP reserves the right to determine the eligibility of any group or individual for inclusion in the event.

• The number of Participants admitted to each category is limited. This provides adequate options within the category and offers a better experience for shoppers and proprietors alike. Once these categories are filled/closed, applicants will be placed on a waiting list should an opening occur.

• A representative from the GCCP Community Fair Committee (GCFC) will contact you regarding the status of your application and guide you through your next steps.

• Payment instructions will be given upon approval of application.

• If approved, applicant must pay the Participation Fee and provide proof of payment to confirm participation. We will acknowledge receipt of your payment through email.

• Standard booth space is 2 x 2 meters (6 1⁄2 x 6 1⁄2 ft). Everything must fit within this defined space (marked with masking tape) for each Participant.

• Booth spaces shall be used only for the purpose indicated in the original application.

• GCCP cannot guarantee applicants a specific booth, but when possible, we will make every effort to place you in the desired general location, and not put similar establishments too close together. Please note, however, that due to limited space, this may not be possible.

• GCCP will provide the following items per booth. Participants must supply any other equipment and fixtures.

• One (1) 6x2 ft table

• Two (2) monoblock chairs

• One (1) electrical outlet
• Wifi (limited to 2 devices)

• Displays must not block neighboring booths. Open framework surrounding the booth is acceptable.

• Participants shall restrict activities and materials to the confines of their defined booth area and may not use any equipment (sirens, alarm bells, amplifiers, flashing lights, sound system, etc.) that can potentially bother other participants and attendees outside their own booth.

• Participant assumes total responsibility for his/her display and the actions of those representing his/her exhibit.

• Please check with the GCFC before hanging any banner against ceilings or walls.

• Participants may set-up their booths only within these available times:

November 29, 2024 (Friday)

   • All booths: 10:00 AM - 9:00 PM

November 30, 2024 (Saturday)

   • All booths: 6:00-9:00AM

   • Vehicles will not be allowed inside the church after 8:00 AM.

• Participants are responsible for leaving the area in the same condition as they found it.

• GCCP will not store any items from any group. All items left in GCCP facilities after 8:00 PM of November 30, 2024 will be disposed of.

• GCCP values kindness, integrity, honesty, courtesy, and modesty. All Participants are expected to observe the highest moral, ethical, and professional standards of behavior at all times and to conform to Philippine Laws.

• Smoking, gambling, and drinking alcoholic beverages are NOT ALLOWED anywhere and at any time within the church premises. No pets, alcoholic beverages, and cigarettes. Illegal drugs and deadly weapons are STRICTLY PROHIBITED.

• No electronic equipment, furniture, or any church property may be moved unless cleared with the GCFC. If allowed, tables, chairs, and other furniture must be lifted and not dragged along the floor. Any church property that has been moved must be reset to their original configuration before leaving (we recommend taking a photo of the room/area prior to use).

• No nails, tacks, screws, staples, pins, or duct/packing tape are to be used in any part of the building or on any furniture.

• Any decorations or heavy equipment that will be brought into the church buildings must be cleared with the GCFC.

• Any damages to or loss of GCCP property is to be reported immediately to the GCFC.

• GCCP is not responsible for any loss or damage to personal items on the property.

• Please clean as you go (CLAYGO).

• Other Matters Specific to this Event:

  • GCCP makes no guarantee of number of Participants or attendees in subject event or a guarantee of sales for each Participant.

  • GCCP accepts no responsibility for inclement weather.

  • GCFC reserves the right to ask a Participant to remove any item that is inappropriate for a church fair sale. It is up to the discretion of the GCFC to define what “inappropriate” entails, but this includes offensive, vulgar, violent, demonic, or pirated materials, and spoiled or expired foods. Any Participant who does not comply with the decision of the GCFC will have their booth shut down, forfeit any privileges given to them during this event, and risk being banned from taking part in future GCCP events.

  • GCCP will not be held responsible for any lost, stolen, or damaged merchandise during the event. 

  • Participants will indemnify and hold harmless GCCP and its employees and volunteers from any and all claims, demands, or suits asserted by any person, firm, corporation, or other entities, arising out of his/her participation in this event.

• Any cancellation must be initiated by the Participant personally or by phone. We will acknowledge your cancellation by email.

• A standard fee of P1,500 will be charged for any cancellation.

• In certain cases refunds may be allowed depending upon: (1) the reason for cancellation, (2) the number of days prior to the start of the event that your cancellation request is received, and (3) the amount expended in preparation for your participation in the event.

• No refunds will be issued after November 10, 2024.

• For inquiries and concerns, please email events@gccp.org.ph